Написать письмо, заранее ! your pen-friend has decided to visit you in your town. write him\her an e-mail and agree the meeting (35-45 words)

Dear Max,
I am writing to confirm your meeting with you on 1st of June at the town.If you require any assistance in finding the location contact me on phone.I genuinely appreciate a prompt confirmation from your side.Looking forward to meeting you there.
Best Regards